The Best Trello Alternatives That Will Help You Manage Your Projects

the best trello

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Check out some of the top Trello alternatives if you’re searching for a robust project management application that won’t break the bank. These applications are much more affordable than Trello while still providing many of the same features. Therefore, a cheap solution is guaranteed to meet your demands, whether you’re just starting and need an essential project management tool or searching for something more sophisticated.

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Here are just a few of the best Trello alternatives that will help you take your project management game to the next level:

– Asana:

If you want something with more functionality and connectors than Trello offers, Asana is an excellent choice. The basic plan starts at $11 a month, making it a little less expensive than Trello.

– Basecamp:

With many of the same capabilities as Trello, Basecamp is another excellent substitute. It costs significantly more than Trello, with the entry-level package starting at $12 per month.

– Wrike:

Another robust project management application with many of the same capabilities as Trello is Wrike. It costs significantly more than Trello, with the entry-level package starting at $14 per month.

There you have it, then! These are only a few top Trello substitutes that might help you step up your project management game. So why are you still waiting? Discover which tools are best for you by starting your exploration right away!

Take Your Project Management to the Next Level With These Affordable Trello Alternatives If you’re searching for a robust project management platform that won’t break the bank, you should look at some of the top alternatives to Trello. These applications are much more affordable than Trello while still providing many of the same features. Therefore, a cheap solution is guaranteed to meet your demands, whether you’re just starting and need an essential project management tool or searching for something more sophisticated.

Trello is frequently used for activities like agile software development and maintaining content calendars, but it struggles with more complex projects.

Despite the abundance of top-notch products on the market for project management software, you might need to look at alternatives to Trello if your demands have changed. The following paper evaluates four workable solutions that provide more robust features for a comparable cost.

Click the banner below or complete the form on our project management software website if you only have a few minutes. Before delivering you a selection of the top tools for your needs, we’ll take five minutes to understand better your company’s unique requirements for a more thorough examination of four efficient project management options.


Asana is the obvious choice if you enjoy Trello’s Kanban boards. Additionally, you may view projects in list and calendar modes, use the Portfolios feature to track the progress of many tasks at once, make activities reliant on one another, add custom fields, and do much more. If the price is comparable to Trello, Asana is a terrific option if you need more insight into several projects.


Because you have access to so many capabilities, such as those in Trello and Asana and others from Slack, Google Drive, and Dropbox, Basecamp’s slightly higher fee is justified. Instead of only using boards with Trello, you can arrange tasks into Camps with Basecamp. Additionally, team members have their pulses automatically checked, which reduces the time needed for weekly meetings.

Although with various adjustable features, and Trello offer a dashboard that gives a high-level overview of workloads for internal and external stakeholders. In terms of options accessible, the dashboards at are more configurable than those on Trello. is an excellent substitute if you like Trello’s capabilities but want more customization options.


One of the most well-liked project management tools out there is Wrike. Features vary depending on your plan, but they allow you to manage tasks with Kanban boards and see projects as spreadsheets. Some of the more expensive plans come with added features like Gantt chart views for projects, the option to link to Salesforce, the ability to create and share dashboards, and additional security features like two-factor authentication and password policies.

-Microsoft Planner

A traditional Kanban board and various views for scheduling and chart reporting are included in Microsoft Planner, which is comparable to Microsoft Planner. Teams that use Microsoft Office applications like Word, Teams, and Excel will profit from how easily they can be integrated. Compared to Planner, which does not require any human setting, Trello users can build items with rich content features like due dates, color-coded labels, and files.

You could be unsure which Microsoft PM tool to employ for your next project and when, given that you already have Project, Planner, and To Do at your disposal.

Here’s a quick guide:

  • You may manage your tasks with To Do.
  • For more straightforward team projects, use Planner to plan them.
  • Use Project for more complicated tasks that call for tracking dependencies and costs.


A straightforward and flexible tool for managing workers, automating processes, and organizing tasks are called SmartSheet. Users can select from a variety of project views, such as grid view, card view, Gantt chart view, and calendar viewing. Cards can have user-created fields, photos (but only one at a time), color coding, and team-created fields that can be filtered to view workflows from various perspectives.

By offering notifications and reminders and access to content proofs for coworkers, vendors, and clients who do not have sheet access, Smartsheet facilitates efficient job fulfillment and project management. To enable real-time synchronization and visibility, Smartsheet interfaces with many other programs. This allows your systems to provide current information without requiring your workers or external stakeholders to switch applications.

Take the pain out of finding the right project management tool for you. Talk to a Technology Advisor today!

Finding the ideal project management solution might be a challenge in and of itself if you’re anything like me. But don’t worry, we can make the decision much more straightforward. You can call us right away for a free consultation that will only take five minutes of your time, or you can fill out the form on our page for project management software. Based on your unique requirements, our technology advisors will send you a comprehensive list of the top project management software.

What to know about Trello

Trello accounts allow for several boards, which you can think of as individual or collaborative projects. Each board appears somewhat as follows:


The board serves as the workplace, and it has the capacity to hold an endless number of cards and lists.


A column of cards on a Trello board is called a list. It is totally up to you and dependent on your project specifications and how you use and arrange lists. Each list, for instance, might be for a different team member, with the board keeping track of everyone’s responsibilities. As tasks are started and completed, each card can move from one list to the next in a workflow arrangement of the sequence.


The smallest Trello element, the card, is used to keep track of actions. You can find file attachments, images, notes, and more if you open the card. If necessary, you can also create a template for cards that includes standard information, like a team checklist. With just a click, cards may be opened and altered. Transferring cards across lists is as easy as dragging and dropping for new users.

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Trello pricing 

With the help of the free web tool Trello, you may arrange your activities and procedures. Visit the Trello website and register for an account using your email address. Although there is a free mobile app version of Trello, most users access it via the web. Users can switch between the web version and the mobile app anytime. Three price ranges are available for this service.


With the accessible version of Trello, you may make up to 10 boards with an infinite number of lists and cards on each. In the free edition, file attachments are limited to 10 MB.

-Business class:

For $9.99 per user each month, you receive limitless boards and file attachments in cards that can hold 250 MB apiece. Additional options for checklists, customizable board backgrounds and templates, and other features are all included in premium tools.


The highest tier is $17.50 per user per month, but if you purchase more seats, the price drops; for instance, if you buy 5,000 users, you only pay $7.38 per user per month. Everything found at the Business Class Level is included at this level, plus additional administration and security capabilities.

What is Trello’s Project Management Features?

Trello offers several options in addition to its primary functionality that lets you manage your projects in an entirely autonomous and personalized manner. With Trello, you may modify your workflow to suit your tastes or a project’s unique requirements.

The following are some of Trello’s numerous beneficial project management tools that stand out:

-Home View

Home view, Trello’s newest feature, was just released. Everything happening on your boards, including due dates and card notifications, is shown on the home page (from team members). You can immediately refocus on what you’re working on and toward at any time because it gives you a bird’s-eye view of your projects.

-Team Collaboration

Trello’s ability to work with multiple team members is among its most appealing features. Every board has a set of users who are allowed to generate cards, move them between lists, and see the board. You can make the board publicly accessible so that any employee can join it at any time, or you can only allow select people access until it’s essential. You can assign duties by handing out cards to each team member and enabling them to discuss them in the comments section. This makes collaboration in Trello easy and clear-cut.


You can break up a task into more minor phases using checklists. They are always open to creation, modification, and deletion. You can assign team members to specific things on a list and turn it into a card if necessary. This makes it straightforward to divide complicated tasks and activities into manageable steps.


Tags in Evernote and hashtags on social media are comparable to labels. They let you arrange and order cards, whatever you like. An endless number of labels can be applied to each card. Your cards can be organized simply by label color, or you can give each one a name for more detailed filtering. To improve attention and productivity, labels can also be used as filters so that you only see the information you need at any time.

-Due Dates

You may avoid missing deadlines by staying on track with Trello’s due dates. You can finish your task on time by setting a card’s due date so that you’ll receive a reminder 24 hours before it comes. Like everything else in Trello, due dates are very visual. A tiny emblem that changes color on the card will be visible as you get closer to the due date.

  • You have longer than 24 hours to complete your document if it is light or pale in color.
  • According to the yellow badge, just 24 hours remain to finish the mission.
  • Red signifies that a change is necessary.
  • Everything that is pale pink is past due.
  • If it’s green, it’s finished.

Deadlines tell you what needs to be done immediately and what can wait.


You may keep everything you need for a task in one location by using attachments.

With the help of this function, you can quickly access files that are appropriately organized inside the connected card, whether on your computer, in Google Drive, Dropbox, or any other site. Never again will you have to sift through multiple PC files or OneDrive folders in search of information!


You can subscribe to a card’s subscription feature to receive notifications of any activity involving that card. Simply click the subscribe icon on a card’s back to sign up. This is helpful for project managers who wish to monitor changes made to a card in real time without working on it themselves.

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Key Features of Trello

  • Use Trello to organize your work on its boards, cards, and lists for project management.
  • Within a card, you can make checklists for the subtasks.
  • Multiple persons can be given tasks, and they will all be informed of any card revisions.
  • The tasks may have due dates.
  • The project’s timeline is managed by the timer using event logs, which record each activity’s start and end times. A journal of activities keeps everyone updated.
  • The most efficient use of resources is made possible by the ability to attach files.
  • Butler, an automation feature incorporated into the program, reduces the number of time-consuming chores by utilizing automation.


To increase productivity, Trello integrates team apps into an organization’s workflow. To increase productivity, several Power-Ups and integrations may be used, some of which include:

  • Slack
  • Drive by Google
  • GitHub
  • Telegram
  • Salesforce
  • IBM
  • Twitter


Because of its straightforward layout, Trello is regularly used by over 40 million individuals worldwide. Several well-known businesses that utilize Trello include:

  • Google
  • Adobe
  • Johnson Deere
  • Coinbase
  • Countrywide Geographic

How to Use Trello for Effective Project Management

You can efficiently manage projects with Trello by using the following advice:

Step 1: Sign up on Trello

Don’t worry if you’re new to Trello. Creating an account is simple. Just register at When you initially log in, a screen with a new board creation option will appear under the Personal Board menu. All there is to it is that!

Step 2: Create a Board in Trello

The procedures below must be followed to establish a board in Trello.

  • Click the “Create new board” button under the Personal Boards tab to start a new board.
  • Choosing a board name. An option is to use a background pattern or color that you can modify later.
  • You can choose which team(s) should have access to a given board if you are in charge of many groups.

Step 3: Create a Team 

For business needs, you’ll need to assemble a group. To do this, select “Create a team” from the menu.

Before moving on, you must first give the team name, the team type description, and a summary. There will be a button to invite teammates if you select “Continue.” Select “send invitation” and enter the email addresses of the people you want to include in your project. Then, Trello will send your chosen coworkers an automated mail informing them of their invitations.

Step 4: Create Lists in Trello

According to your needs, you make lists. For instance, you might have to-do, in-progress, and completed lists. You can keep a list for each member of your team. Follow these steps to create a list:

  • Click the Add a list button under the board’s name to start a new list.
  • Click Add List after providing a name for your list.
  • There is a spot where you can enter a card to the right of your to-do list.

Step 5: Create Cards in Trello

  • Click the “Add a card” link below the list name to add a card.
  • Once you’ve given the card a title, click “Add Card.”

You can also write a description or comment for each team member by clicking on a card. You may make labels, checklists, and attachments from the same screen.

Step 6: Assigning Cards and Giving Due Dates

Members and deadlines can be added to Trello cards. When cooperating with others, one must know who is working on a project. Due dates help with task management by tracking when each task must be finished. You can assign someone to a card and track who has been given it.

The steps to add someone to a card are as follows:

  • Click on the matching card to assign members.
  • On the right, click the Members option.
  • Search for their names and click on them to add team members.

Next, to add due dates, follow these steps:

  • To set a due date, click the card.
  • From the list on the right side, select the Due Date.
  • Simply select the due date you want to use from the calendar. Before choosing “Save,” you can choose if you want to set a time.

Red labels indicate cards past due for a more extended period, while yellow labels are used for dates less than 24 hours away.

Step 7: Add Labels to Cards 

Trello allows you to apply colored labels to cards, which aids with work organization. These labels can specify the group or task type to which an item belongs. Additionally, you can label many cards at once.

The steps to add labels to a card are as follows: 

  • One click is all that is necessary to add a title to the card you want.
  • Go to the ‘Labels’ option on the right.
  • To save, click the button. A list of pre-selected colors will appear when you click on a label in your inventory. The edit icon can be connected to add a tag.

As shown in the image, adding labels to your cards causes colored bars to appear on the appropriate card in all lists.

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Why use a project management tool in the first place, and what are the benefits of Trello

The organization is essential to project management success. Tasks can get neglected, and deadlines might be missed without a clear strategy and system. A project management tool like Trello can be helpful in this situation. It enables team member collaboration and summarizes the project’s development.

Planning is more effective thanks to its visual design, which allows you to customize boards, lists, and cards. It also has tools like due dates and checklists that make it simple to keep track of projects and make progress. Any company trying to improve efficiency and streamline operations may benefit from using a project management platform like Trello.

Project management software can help manage projects, assignments, due dates, and progress. They can also improve communication and encourage team member collaboration. A well-liked project management tool with several advantages is Trello. Its user-friendly interface, for starters, makes it simple to organize and make tasks visible.

It provides ease through integrations with numerous other applications and platforms, like Google Drive and Slack. Trello is a flexible solution for teams from several sectors because of its range of customizable features to fit various project needs. In conclusion, crews working on any project can significantly increase efficiency and production by adopting a project management platform like Trello.

Alternatives to Trello that are just as good or even better but for a fraction of the price

Asana and are the two best alternatives to Trello if you’re on a tight budget. Both provide a wide range of project management tools, including file sharing, work delegation, team communication, and calendar integration.

Compared to Trello’s premium version, Asana’s entry-level package offers more features, including seamless communication with outside team members and timeline building.

For much less money than Trello, provides even more configurable choices for managing and tracking your tasks. So why spend a fortune when these cost-effective Trello substitutes may give all you require? Try them out to raise the bar for your project management skills.

Are you sick of having to continually purchase Trello upgrades to use the capabilities your team requires? It’s time to investigate other reasonably priced options with at least as many project management skills. One choice is Asana, which provides various tools for team collaboration, including task assignment, workflow integration, and even communication channels.

Another option is Bitrix24, which offers not just project management functions but also CRM capabilities and even a video conference capability. Wrike offers plans with advanced features like time tracking and progress reports starting at $9.80 per user per month for small teams seeking a cost-effective choice. Don’t let Trello hold you back; try one of these cost-effective substitutes immediately!

How to decide which tool is best for your needs

The appropriate tool can make all the difference in project management. However, knowing where to begin can be challenging, given the abundance of possibilities. Budget is a factor to consider; how much are you willing to spend on a tool? It’s also critical to consider the unique requirements of your team. Do you require a simple UI for organizing simple tasks, or are you looking for something with more complex capabilities like calendar integration and labels? Remember compatibility also; if team members utilize various hardware or operating systems, look for a cross-platform solution. You’ll be able to choose a tool if you take the time to consider these criteria properly.

The pros and cons of each alternative compared to Trello.

Trello provides a fantastic project management option for both teams and individuals. There are a few reasonable substitutes, nevertheless, that are worth taking into account. For companies looking for features like personalized templates and limitless file storage, Asana is a solid choice. Another choice is Wrike, which emphasizes stakeholder timetables and real-time collaboration. For individuals who choose a more visually-focused approach to project management, offers unique visual customization possibilities.

The ideal option will ultimately depend on the particular requirements of your team or company. Research your options and consider them before settling on one, as each has advantages and disadvantages. To ensure optimum productivity and effectiveness in your project management efforts, stick with the platform you ultimately decide on.

Trello is a well-known and well-liked option for project management solutions. However, other reasonably priced options provide extra functionality or utilize various work and collaboration management strategies. One option is Asana, which offers specific project templates and configurable boards, lists, and tags.

Another choice is Wrike, which provides the ability to visualize workflow timeframes using Gantt charts. Both of these alternatives offer free plans with constrained features, but their subscription options are affordable and give teams access to more functionality. ProofHub is a worthy alternative to Trello as it provides discrete workspaces for various projects and task collaboration tools. These options each have certain advantages that merit consideration as potential means of improving project management.

The ideal tool for a team will ultimately depend on its unique requirements and preferred methods of task organization and collaboration. Looking at some of these budget-friendly Trello substitutes to advance your project management skills is worthwhile.


Check out some of the top Trello alternatives if you’re searching for a robust project management application that won’t break the bank. These applications are much more affordable than Trello while still providing many of the same features. Therefore, a cheap solution is guaranteed to meet your demands, whether you’re just getting started and need an essential project management tool or searching for something more sophisticated. Have you used any of these tools? Please share your experiences in the comments section.

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Before I became one of America’s top 5 growth hackers… I was included in Forbes’ 1000 to Watch List, I’ve spoken at the biggest tech conferences in the world including the CES and the Web Summit.


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