9 Asana Alternatives for Tracking Team Projects: The Best Tracking Tools for Your Needs


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You’re lucky if you’re seeking a reliable method to monitor your group projects. We’ve put together a list of 9 Asana Alternatives for Tracking Team Projects because many excellent tracking applications are available. Selecting the tool that will best meet your demands is critical because each has unique strengths and drawbacks. To find out more about each device, keep reading!


Trello is a fantastic resource for managing group projects. It is ideal for small teams because it is straightforward to comprehend. Trello might not be appropriate for larger units because it lacks some of the functionality of the other tools on this list.


One of the most well-liked project management solutions available is Asana. It is loaded with features and may be adjusted to meet your team’s requirements. However, Asana can be expensive for larger groups and might be a little daunting for new users.


Another well-known project management tool that has been around for a while is Basecamp. Although it is easy to use and has many valuable functions, it lacks some more sophisticated capabilities than other programs.


For teams who must keep track of a lot of data, Smartsheet is an excellent tool. Although it’s user-friendly and packed with capabilities, it can be expensive for bigger teams.


For small teams that must keep track of a lot of data, Podio is an excellent solution. It is easy to use and has all the required functionality, but it lacks some of the more complicated functions in other applications.


For small teams, Freedcamp is an excellent free resource. It has all the necessities but lacks some more sophisticated capabilities in other tools.


For teams that need to work together on projects, Projectplace is a helpful tool. Although it is user-friendly and offers all the required capabilities, it can be expensive for larger teams.


For teams that need to track a lot of data, Workzone is an excellent solution. It is easy to use and has all the required functionality, but it lacks some of the more complicated functions in other applications.


For teams that need to keep track of a lot of data, ProjectManager is a fantastic tool. It is easy to use and offers all the required capabilities, but larger teams may find the cost prohibitive.

For any team, selecting the appropriate project management tool is crucial. Take your time and choose the choice that’s best for you from the many excellent selections available. You can easily keep track of your team projects with the proper tool!


What is Asana?

One of the most well-known project management software poster children, Asana, has created a strong product. Major enterprises, trending startups, STEM businesses, and small organizations like Uber, Samsung, Tesla, United Way, and NASA (that’s correct; it’s NASA) have all expressed interest in them. Asana is a work management tool some TechnologyAdvice staff use to share task lists and track individual progress.

The popularity of Asana is partly a result of its superior product. Asana users can easily and rapidly create lists of tasks with due dates that can be connected to particular projects and sent to others. The dashboard shows a summary of everything that needs to be finished, while the left navigation bar lists all projects that are currently in progress. The most outstanding quality of Asana, in the eyes of many, is its clean simplicity.

On the other hand, everyone has different perceptions of what is beautiful. Maybe you don’t think Asana will meet your demands. Perhaps you simply want to explore your options before deciding. In this piece, we’ll outline nine Asana alternatives that offer equivalent functionality and can meet various team-based project management needs.


This list will highlight items similar to Asana in terms of versatility and usability. In other words, we’re searching for tools that are quick to set up and can handle any use case.

A platform for task management that provides capabilities like file sharing, team collaboration, and universal search is Basecamp. With Basecamp, you can quickly locate the stuff you require without navigating numerous menus. You may make to-do lists, assign due dates and users, add file attachments, and alter your display to facilitate collaboration and get things done (list or card view).

Other notable features include:

  • Discussion boards
  • Campfires (group chat)
  • Milestones
  • Automatic logging in
  • “Pings” (1:1 messaging)
  • Notifications
  • Reports


Trello is the epitome of simplicity that meets customization, except that you’ll be working with a Kanban system instead of using lists.

The project hierarchy in Trello is simple: it comprises boards, lists, and cards. More significant, ongoing projects like an editorial schedule or a bug tracking process are most frequently represented by councils. Cards can keep track of individual things, while lists can handle various work-in-progress phases or team members. If you want even greater visibility, you can make comments, attach labels, and put checklists inside each card.

Trello offers valuable features, including email notifications, file sharing, and native mobile apps. There is a free and simple-to-use basic version as well as a business-class edition that offers integrations if you want additional customization choices (i.e., power-ups)


Podio is brought to you by Citrix, the same firm that created GoToMeeting and several networking products. A flexible work management tool called Podio aids teams in concentrating on conversations, content, and processes.

Compared to the first two items on our list and even Asana, Podio has a broader range of features. The platform’s CRM database, which is integrated into Podio and allows for the storage of contacts, the creation of web forms, and the tracking of the sales pipeline—though not at Salesforce’s scale—is its most notable feature. However, Podio is unquestionably something to consider if your sales staff needs to organize their initiatives.

Users can communicate with one another via the built-in social intranet of the firm, public bulletins, integrated chat messaging, and comments. The content on your workspaces (homepage, employee network, etc.) can be changed by moving, adding, and removing “tiles.”

Other Podio features include:

  • scheduling meetings
  • project management
  • tracking of project deliverables
  • File exchange
  • Calendars
  • Process automation
  • integrated video chat


Despite having a more traditional PM perspective, ProofHub nevertheless provides practically all of the capabilities you’d expect to see in a web application for the twenty-first century. Time tracking isn’t even included with that! ProofHub is unquestionably worth looking at if you need to track billable hours for clients or gauge team efficiency. However, I don’t want to invest in two separate time-tracking and project management systems.

Setting up this platform could take time because it is more extensive than Trello’s and Asanas. To get going, though, you can use project templates with minimal customization. Internal messaging, notes, conversations, and file sharing tools enable team members to communicate and work together. Administrators may limit access with specific roles while monitoring progress via graphical reports, Gantt charts, and activity logs.

Additional features include:

  • project management
  • Calendars
  • Document proofing
  • integration of email
  • advanced lookup
  • IP limitations
  • Native mobile apps
  • White labeling


Despite not being as big as some of its rivals, Projecturf has a strong reputation and a considerable customer base. It also offers a flexible solution tailored to the requirements of teams working in various sectors, including media, professional services, non-profits, education, IT, etc.

Projecturf is the item on the list that closest resembles Asana. However, it provides a few more features that might interest bigger businesses. To be clear, “project and portfolio management” (PPM) solutions are not included on this list. Enterprise users could find Projecturf to be one of the better solutions available, nonetheless.

Projects, tasks, and subtasks comprise the standard project structure. A real-time activity feed, global views for a quick pulse check, and a contacts tab where you may save information on stakeholders and team members are just a few of the customer-specific features available.

Other Projecturf features include:

  • Tracking of time
  • Collaborative notes
  • Team management
  • Event planning
  • tailored reporting


A project management tool with a wealth of features, ClickUp may be used by any team inside an organization, including managers, designers, and engineers. Like Asana, ClickUp is structured around projects and to-do lists that can be viewed in various ways without sacrificing hierarchy or clarity.

BottomUp’s Multitask Bar, which enables you to manage numerous tasks at once, and Custom Statuses, a labeling system that can be tailored to the needs of the current project, are both distinctive features that may be appealing to anyone looking for a flexible and practical project management tool.

With ClickUp, connectors like Slack, GitHub, and Google Suite are already set up for you. More than a thousand additional connectors for ClickUp with Zapier make it simple to create and edit tasks on various platforms.

Other ClickUp features include:

  • Smart Lookup
  • Calendar
  • Reporting
  • mobile application
  • Time Monitoring
  • Data import from other PM tools for free


Wrike is a work management application that, like Asana, aids teams in managing both their project tasks and collaboration around those activities. Wrike employs interactive Gantt charts and task-based to-do lists within projects to keep groups organized and on task.

Wrike is jam-packed with tools that make project planning and execution simple. Use request forms to automate workflows, track time and budget allowances, and quickly establish new projects with templates. Gantt charts can be interactively customized, and reporting options for data explanation can be used.

Other Wrike features:

  • Adaptations to different workflow and project management tools
  • Reminders and a calendar
  • individual dashboards
  • mobile application
  • Live activity live


For those who prefer spreadsheets, Workzone is a project management tool. You’ll fit in at Workzone if you have a Ph.D. in Excel. This application is structured into a hierarchy of tasks and projects shown as lists (spreadsheet-style) and Gantt charts, respectively.

Any team that wants to boost productivity needs Workzone. It has features including group and individual calendars, notifications, and several tools for communication.

Workzone is the perfect tool for project managers and management because it also gives thorough reporting. Investigate time and resource reports, or discover who spends too much time on one project and offer them a break.

Other Workzone features:

  • Templates
  • Forms for Project Intake
  • tracking of time
  • status updates
  • The approvals process


Enterprise businesses can collaborate more easily with the help of the work management platform Clarizen. The firm categorizes the platform’s functions as Plan, Execute, and Control, illustrating customers’ complete control at every point of the project process. Clarizen has various features to reduce back-and-forth conversations and misunderstandings when asking for help from other teams because it is created for corporate businesses.

With features like request forms, resource allocation systems, and project portfolios that match projects with business priorities and help teams prioritize their work, Clarizen covers an organization’s project management planning stages.

The Execute features function as standard project management tools, tracking and organizing every activity associated with a project. To help corporate stakeholders understand the full scope and hazards of the project, the Control features give them the power to base their decisions on in-depth reports and financial data.

Other Clarizen features:

  • Dashboards and reports
  • Change administration
  • group cooperation
  • storing of documents in one place
  • Estimation, sizing and scoping

How Does Asana Work?

You may divide up big projects and goals into smaller, more achievable tasks with Asana. Then, teams or individuals are given specific tasks to complete to meet the deadline.

If you think that explanation is overly straightforward, we’ll provide you with an alternative. My Tasks, Projects, and Teams are the three categories that Asana is divided into. Accordingly, each component engages with the others:

-Create your team:

A group of people working together on one or more projects is called a “team.” Before listing the team members, you will first give a general description of the team (such as “marketing”).

Under this larger umbrella term, you can create as many sub-teams as you like (such as content, visual design, social media, and so on), each with a list of participants based on the requirements.

-Create your projects:

As you did when developing teams, start broadly when creating your projects. For instance, a content calendar is a big effort. Smaller projects are probably categorized under the content calendar with measurable deadlines because it is open-ended and without a deadline. Open-ended tasks are not required for more significant initiatives; nevertheless, this will depend on how many sub-projects you expect to develop from the main initiative.

-Add your tasks:

It’s time to begin organizing the chores that need to be done into projects now that you are clear on what needs to be done. By typing them under distinct titles and breaking them down into smaller subtasks, you can simplify your general task list by doing this. For instance, if I have eight IG captions, two blog articles, and four newsletters due the following month, I would mark them all as “June Written Content” for future convenience.

You can add, amend, or modify due dates and times and insert information about the project from the task pop-up box. Additionally, you can start a communication with other collaborators by clicking on the conversation bubble.


What is a project tracking template?

A project tracking template’s goal is to assist teams in coordinating and monitoring several projects at once. This is extremely helpful when dealing with several groups of individuals because everyone can locate and follow up with projects using the same template (regardless of which team it belongs to).

Project management software is the best way to create a project tracking template. As a result, you have the choice to move between various project tracking dashboards and keep an eye on developments as they happen. For instance, you can move between multiple viewpoints if you construct your project tracking template in Asana. Is it crucial to view the project schedules? Change the timeline view to see your work shown as a Gantt chart.

Once you’ve created your template, you can use it to decide who will be in charge of which projects and where they will be located during project planning. Your template helps manage a portfolio since it lets you keep track of various projects under a single portfolio. Because portfolio management encompasses various activities, you can use a project tracker template to arrange how portfolios are created and managed.

Why use a project tracking template?

How well-organized and laser-focused your work it can significantly impact how you monitor tasks. This minute distinction could have a big impact on the company as a whole. When you can manage projects uniformly across teams and departments, you set up your entire staff to be more productive.

In addition, project tracking templates;

  • The Key is consistency. You can ensure that every team member is organized and on the same page by utilizing a template to monitor projects. Long-term, this will save you time and aggravation.
  • To finish your task more quickly, use a project tracking template to plan how you and your team will keep track of and manage the various projects needed.

What is a project tracking template used for?

Project tracking templates are a valuable resource for keeping track of related tasks. When you use your template to create a new project tracker, it shows a summary of all ongoing activities, including:

  • The state of the project at this time
  • excellent work
  • matching the project’s data to the tasks and descriptions.
  • Below is a list of the project’s timetable, which includes milestones, start dates, and finish dates.

Additionally, you may access it straight from your project tracking application when you wish to build a project to-do list for team members. This makes it simple and convenient to keep everyone informed of what has to be done and on the same page.

Let’s look at a new product launch as an example. You would use your project tracking template to;

  • For the introduction of your product, create a new project tracker.
  • Make sure to include any pertinent initiatives, such as the product roadmap and how it will change throughout the project.
  • To help direct product development, link Agile sprints to your team’s project management system.

How does Asana work?

A web-based business called Asana enables project team members to keep informed while on the go. A collaborative workspace retrieves project information, and tasks are shown as digital cards with to-do lists, approval requests, milestones, and other information. The business also provides a smartphone app.

It’s a great project tracker since project data is stored on the cloud, where you can always access the most recent version in real-time.


How to use Asana for project management

In the following phases, we’ll discuss using Asana for crucial project management duties. Asana seamlessly interacts with lean project management.

Step 1: Set up a project

Before beginning a project, Asana allows you to choose how you want to approach it. Because Asana may be customized to fit the project management framework that is most effective for you, using it becomes easier for users. Additionally, you may construct projects using a variety of interfaces, including task lists, project boards, calendars, and timelines.

  • The list view of a project contains a simple list of the project’s tasks.
  • A board view is a customized digital whiteboard for your project’s requirements. If you employ an agile methodology like kanban or scrum, it’s typical. Using this technique, you can arrange your project view to resemble a kanban or scrum board.
  • You can see your tasks as entries in a calendar when using the calendar view.
  • The timeline view resembles a Gantt chart in that it displays all project activities on a timeline to indicate their timing and linkages to one another.

You might also use one of Asana’s templates to launch your project. Templates are available for many projects, including plans for product launches and marketing projects. To get your project up and going quickly, select a template.

Step 2: Create tasks

Using a work breakdown structure, you must first identify the tasks that will make up your project’s tasks. Asana’s “add task” button only has to be clicked once you know what needs to be done.

Asana tasks can either serve as reminders, calling a vendor, or actual project deliverables. Everything depends on what you require of them.

The task card in Asana is ideal for more complex tasks. Within a single charge, you can set a due date or start date, submit files, designate a team member, and even make subtasks!

Step 3: Organize your plan

It’s excellent that you have a to-do list for your project. It’s time to implement these ideas by creating a plan to help you succeed. Asana includes several features and tools that might help with this process.

Organizing tasks by priority, deadline, workflow stage, and putting relevant things together might help you be more productive. Using Asana’s automation features is a terrific approach to streamlining your job. You can use this platform to automatically carry out repetitive processes like task assignments. You must establish the rules governing automation to utilize this functionality.

Any custom fields that are required, such as task importance, will be created by Asana. You can utilize color coding and bolding to distinguish between vital information, such as red, for projects on hold. By establishing dependencies between activities, Asana uses this information to create your project plan and timeline views and assess if the project is on schedule.

Step 4: Manage the project

Asana provides several tools to assist the project team stays on top of their activities.

  • Every team member can access the tasks allocated to them and the associated due dates by using our system.
  • You receive a news feed of updates to tasks you’re tracking from the inbox function. You can respond to or access these items directly from the notice, informing you of important events.
  • You can easily find anything in Asana using the search function.
  • Users can sort and filter tasks in Asana by priority, status, and other criteria to keep track of their work at all times.

Throughout project execution, make use of Asana’s Progress section. It offers a quick overview of the overall state of your project.

Step 5: Close out the project

Gather key insights from one project to apply to the next. To achieve this, make a particular template. The template includes notes, instructions, and other information to assist you in streamlining your methods. Update your product launch template to ensure that these teams are notified for the next release if your initial product roll-out neglected to include a crucial department inside the company.

Asana lets you save completed projects for later use. You can go to it whenever you want and, if necessary, reactivate it.


What is the most excellent tool for you and your team, then? It all depends on what you’re after. This article should have provided you with a thorough overview of your various alternatives and assisted you in selecting the tool that best suits your requirements. Please contact us if you need more information or have any questions. We’d be delighted to talk with you about your particular needs for project tracking!

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Before I became one of America’s top 5 growth hackers… I was included in Forbes’ 1000 to Watch List, I’ve spoken at the biggest tech conferences in the world including the CES and the Web Summit.


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