How Cloud-Based Project Management Software Can Benefit Your Business


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In recent years, project management software has advanced significantly. Project tracking with Microsoft Excel is a thing of the past. The primary method for managing projects these days is cloud-based project management software. This kind of software has various advantages, including improved productivity and efficiency. In this blog post, we’ll talk about the benefits of cloud-based project management software and how it may help your organization.

One of its main advantages is accessing cloud-based project management software from any location. Consequently, you may manage your projects from a desktop computer, a laptop, or even a mobile device. Businesses with mobile or remote workers will significantly profit from this. With this kind of software, you may stay current on your work.

The ease of use of cloud-based project management software is another benefit. You do not need to be a tech expert in utilizing this kind of program because it is designed to be user-friendly. This makes it a fantastic option for startups and small businesses that lack the funding for a full-time IT team.

Many businesses are using cloud-based project management software to increase productivity and efficiency. This kind of software has numerous benefits, which is why both large and small firms turn to it more frequently.

The trend of businesses switching to the cloud for software solutions has been happening for some time now. But while many companies may think of the cloud as an excellent place to store data, implementing a cloud-based project management solution can take things one step further.

Project management software is asavvy way for businesses to keep better tabs on IT projects, which often contain many moving parts. Popular project management features include time-tracking and stage monitoring.

Traditionally, project management systems have been “on-premise” software, meaning they can only be accessed when physically in the office. 

There are various models of remote employees, but the essential factor is their ability to interact with clients face to face. Not utilizing the cloud keeps these employees out of the loop and ultimately reduces their productivity.

Not only is the cloud more efficient, but it’s also cheaper. There are little to no up-front costs for project management tools that come under the Software as a Service category. Plus, you won’t need any extra hardware– saving you the hassle (and money) of having to bring on an in-house IT team.

Manage Projects from the Cloud

Some studies indicate that simply adopting cloud computing increases staff productivity, but a cloud-based project management system offers several additional advantages. Employers can establish a baseline for project time using time tracking software and link it to other crucial performance metrics like the amount or quality of work performed. The cloud requires non-office workers to compare their productivity to their working hours.

Cloud-based project management software provides specific advantages when breaking complex projects into straightforward steps. Robust task management software users can better understand how their jobs fit into the bigger picture. Highlighting those goals that depend on one another also helps activities become more interconnected.

Collaboration solutions allow employees to quickly communicate crucial files without using other platforms. By eliminating pointless modifications and removing access restrictions, adding simple access to a frequently used document would boost productivity.

Businesses should look into cloud-based project management Harvard Business Review study found that the number of employees working from home is increasing. In actuality, allowing workers to work from home may increase their output. A recent study in the Harvard Business Review found those call center employees who were given the option to work from home made 13.5% more calls and produced about $1,900 more in monthly income per employee over nine months.

Even if working remotely is still not the norm, more and more employees are doing it yearly (especially in computing and engineering). Therefore, businesses have a clear opportunity to save and generate more money by keeping these employees motivated and productive. The key? Utilizing project management-specific cloud-based tools. Choosing from all the available possibilities can be difficult. Fortunately, we have a product selection tool that takes care of everything for you!

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Why Should We Use Cloud-Based Storage in Project Management Software?

Another name for it is the cloud, a metaphor for the internet. Thus, “cloud-based storage” merely denotes storing and retrieving data via the internet instead of local servers. Your digital data is stored in a secure data center utilizing cloud-based storage services, which you may access whenever you have an internet connection.

Using cloud-based storage instead of local alternatives has several advantages, including not needing to maintain physical servers and having access to companies that provide data management, backups, and encryption. Practically, every company uses at least one public or private cloud service.

What is cloud-based project management?  

A cloud-based system called project management software facilitates project planning, collaboration, monitoring, and delivery. This is accomplished by giving teams the tools they need to complete tasks rather than depending solely on sticky notes and whiteboards. Although project management software application differs from company to company and team to team, it is simple for managers to monitor deadlines and development.

What are the advantages of a cloud-based project management tool? 

Cloud-based business solutions have dominated the sector for the past few years. It can be challenging for businesses to choose the right tool because new and improved software solutions continually join the market. However, you must look into all the benefits a cloud-based project management solution offers before looking for project management tools.

Benefits of using cloud-based project management software for your business

1. Easy access:

If you have an internet connection, the first and most significant benefit of cloud-based project management software is that it enables you to access data from anywhere on the planet. Additionally, you can access material using several devices, such as your tablet, laptop, or phone. Whether in a conference room, a meeting room, or just at home in your living room, you may have instant access to all of your data. It permanently eliminates the requirement to connect to a particular company server or platform (Windows, Mac, Linux, etc.). The ability to get information from anywhere on the earth is thus greatly facilitated.

2. Easy to get started with:

The ease with which people may get started using cloud-based project management software is its best feature. It doesn’t require any specialized skills or knowledge of additional installations or tools. These applications are utilized in the most basic manner imaginable, in contrast to traditional procedures that demand specific training on that tool. You are free to connect it to as many of your social media accounts as you desire after that.

3. Highly cost-effective:

Software for management on the cloud is relatively affordable. There is no need to invest hundreds of thousands of dollars in extra servers, installations, or storage. Additionally, most of them offer customers technical support and top-notch customer care. As a result, it is a fantastic technological investment.

4. Improved collaboration and productivity:

By reducing back-and-forth emailing at work, cloud-based online project management systems hope to boost teamwork. Each team member can work more efficiently without incurring fees by having access to a single, central location for communication and document exchange. For instance, the work management tool ProofHub provides a collaborative environment for productive discussion and document sharing. As a result, these tools present prospects for increased collaboration and work efficiency.

5. No additional installations and hardware:

One of their key advantages is that these tools don’t require any hardware or additional installs. Unlike older technologies, you would need to purchase separate licenses for each computer with a different configuration. The cloud-based PM solution removes the necessity for all of this. Additionally, thanks to the supplier, you can easily access this cloud-based project management tool.

6. Low maintenance technology:

Cloud-based project management tools are more cost-effective and require less upkeep as well. The vendor will take care of software bugs and maintenance, so you won’t need a whole staff of IT specialists.

7. Reliable and secure:

All cloud-based project management tools, including ProofHub, utilize cutting-edge technologies and go through several security risk scans. These programs are trustworthy and safe. Vendors employ techniques like data segregation and SSL certificates to protect client information. You can simply log in from any internet connection and change the password to keep the security of your files even if your laptop is stolen or lost.

8. Free monthly trials:

Many project management software providers provide a free 30-day trial, allowing customers to try features, comprehend how the program operates, and determine whether it is ideal for them. It won’t hurt to utilize these free trials if you consider purchasing such a program.

9. Allows web-based integrations:

One cannot operate a business effectively without leveraging the different software and services available. As a result, various web-based connections must be offered by the cloud-based project management software in one place. Users can manage numerous tasks and services simultaneously. You’ll be able to gain productivity and save time as a result.

10. Support for remote teams:

Cross-functional and distributed teams are being used by more and more enterprises nowadays. They are assembling groupings made up of both nearby and distant people. For these teams to be effective, each member must be able to interact, exchange information, and access crucial documents whenever and wherever needed. Project management tools built on the cloud are intended to help with this. One of the key benefits of adopting a project management system is the capacity of teams to become more mobile and remote.

11. Super time saver:

You may view the project’s timetable and the amount of time allotted for each activity using project management software. This is crucial since it enables you to determine whether the project is on time and make necessary adjustments. This makes it easier for everyone on the team to understand how long each task will take, what they can do to speed up delivery, and how they can shorten it by splitting it.

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What are your thoughts on using cloud-based project management software?

Software for managing projects in the cloud is a fantastic choice for companies of all sizes. It is simple to use and comes with several advantages, like the ability to use it from any location and first-rate customer service. Additionally, I believe it is a fantastic alternative for companies looking to cut costs over the long term because it doesn’t require them to purchase any hardware or software to use it.

Cloud-based project management software, in my opinion, is the way to go. The advantages are simply too significant to pass up. I adore how simple it is to use and how I can access it from anywhere. A big plus is how well the customer service is also. I believe that more companies should seriously consider utilizing this kind of software.

Do you use cloud-based project management software?

There are numerous advantages to using project management software hosted in the cloud. One of these advantages is that most high-quality project management software programs provide first-rate client assistance. The customer service team is always available to users for help if they encounter problems while utilizing the application. Cloud-based project management software is an excellent choice for companies that have workers that travel or work remotely because it can be accessed from any location.

Another significant benefit of cloud-based project management software is the ability to make significant long-term financial savings for enterprises. This is so that companies can utilize this application without spending a lot of money on pricey gear and software. They may access their project management software from any device, anytime, anywhere, as long as they have a strong internet connection.

So, if you’re looking for a strategy to increase your company’s productivity and efficiency, cloud-based project management software is something you should think about. Given its many advantages, it’s no surprise that companies of all sizes are starting to favor this particular software.


Cloud-based project management software is becoming increasingly popular because it offers several benefits that are not available with other types of software. These benefits include increased efficiency and productivity, improved communication, and enhanced security. In addition, cloud-based project management software can be accessed from any device, making it easy to stay connected with your team no matter where you are. If you want to improve your business operations, consider using cloud-based project management software. It will surely help you become more productive and efficient while enhancing communication within your team.

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Before I became one of America’s top 5 growth hackers… I was included in Forbes’ 1000 to Watch List, I’ve spoken at the biggest tech conferences in the world including the CES and the Web Summit.


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